How to fax made simple. Fax machines are old news. The lines become busy and if you get a fax you don’t know unless you hear the machine printing or if you look at it. The new, best way to fax is by using internet faxing. What to know how to fax using internet faxing? its simple, just follow the below steps.
There are a lot of internet faxing companies out there and they are all pretty similar with the way that you fax. You can send a fax through there web site. They are also very easy so anyone can learn how to fax online.
How to fax:
- Upload your Fax to your computer
Get the fax to your computer. Do this whatever way is easiest for you. The important part is to get it on your computer. You could:
- Scan it in with your scanner
- Type it in Word document
- Take a picture and save it on your computer
Make sure you save the fax somewhere easy to find. We suggest to create a new folder in your “My Documents” folder. Call it something simple like “Faxes.” You will be able to send all your faxes in the folder and easily find and send them as needed.
- Log in to your account with your internet faxing company
- Click on the send a fax option with the internet faxing company
Most internet faxing companies make it really easy to send a fax as soon as you log in. Look for a button that say “Send a fax.” When you click this there will be some instructions to help you through the last step.
- Upload the doc, choose a number, and choose to have a cover sheet or not
You will need to upload the document you saved on your computer in step one. If you created a folder called “Faxes” it will be in there. Browse until you find the fax. and click upload and send.
If you are sending the fax from the US to another country see How to Fax Inernationally
Most internet faxing companies have a coversheet you can use but if you would like your own see How to create a fax cover sheet
Don’t have a internet faxing account? Compare internet faxing services to find one for you
If the fax didn’t go through, try calling the number and see if you can hear the fax noises or not. If not contact the person that you are trying to fax. They might not have their fax machine on.
Don’t have an internet faxing account? How about trying a free internet faxing trial. You can sign up and try internet faxing without paying and you can cancel anytime you want with no cancellation fees! If you are thinking about internet faxing you should see how to pick an internet faxing company. That way you can learn how to fax by trying.
The obvious cost saving is that you do not need to pay for a phone line from your phone company. The savings compared for a $10 fax service to up to $50 or more or a business/second line is a no-brainer. Not needing paper and toner cost for the fax machine is another savings since you are deciding which faxes you print.
There are numerous savings when you think about time not wasted tracking down a fax and being able to send/receive a fax from anywhere you have an Internet connection. Internet faxing is a “green” technology that is a simple and inexpensive way to start being a paperless office. The savings on paper alone could sometimes make up for the cost of the service.
The more popular internet fax companies are Nextiva, eFax, MyFax, and RingCenral. All of these internet fax services have plans to send or receive hundreds of faxes, your own number, and useful features like apps for on the go faxing.
How to Choose an Internet Fax Service
You subscribe to a monthly fax service from an Internet fax provider. There are many providers available and most provide similar services and functionality. The most common factors to choose a fax provider is price, number of pages for sending and receiving, type of fax number (local or toll-free) and customer service. Check out a list of fax companies and their features so you can compare internet faxing companies.
Many companies offer monthly and yearly subscription plans. The common price point when comparing fax companies is around $10 a month. The subscription fee includes the fax number, an online account, and the ability to send and receive faxes. The biggest difference is the number of pages included in the monthly fee and the cost for overage.
There are a few fax providers that offer features other than just faxing like voicemail (Myfax, Ringcentral, eFax), virtual phone system (Ringcentral and Myfax) or online document management and storage.
How to Receive a Fax
A fax number is assigned to you when an online fax account is created. The number can be given out to your customers just as any fax number. A document faxed to your personal fax number is delivered to your email. The fax is an attachment typically in a pdf file format. Opening the attachment will display the fax and allow you to view, print and save the fax. You can have the fax delivery to more than one email address. A fax is delivered to all email addresses that you list in the fax account.
Most fax service providers are offering an online inbox which stores a copy of the incoming fax. The length of time the fax is stored varies from 30 days to one year.
How to Send a Fax
You can send a fax using your email or the web interface. The thing to remember is that the document to fax must be on your computer. If you have a paper document , you must scan it first and save it on your computer.
More companies are offering an optional sofware that you can download called a printer driver. A printer driver allows you to print to fax a document that you have opened on your computer. The installed printer driver software lists the fax provider in your list of printers. When selected, a window is displayed where you can create the fax. The printer driver software will send the fax to the fax provider in the background.
Another method to sending a fax is by e-mail. How to fax by email is simple. Some companies have a software plugin so that faxing is an opt ion in Microsoft out look e-mail. The plug-in is similar to a printer driver but for e-mail. You don’t need a plug-in to send a fax using e-mail and you can send from any e-mail program. Companies limit the number of attachments or the total file size. Usually it is less than 9 attachments.